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maintenance_static_attachments
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| Both sides previous revision Previous revision Next revision | Previous revision | ||
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maintenance_static_attachments [2016/08/15 20:10] editor |
maintenance_static_attachments [2019/01/05 22:10] (current) |
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| ====== Static Attachments ====== | ====== Static Attachments ====== | ||
| - | Static attachments are __**ONLY**__ for CAMVAP's administrator. They are files/documents that can be added to [[letters|manual letters]] that are sent to [[Maintenance Users and Roles|users]]. | + | Static attachments are __**ONLY**__ for CAMVAP's administrator. They are files/documents that can be added to [[maintenance letter templates|letter templates]] and [[letters|manual letters]] that are sent to [[Maintenance Users and Roles|users]]. |
| Here you are able to create, edit and delete attachments. | Here you are able to create, edit and delete attachments. | ||
| Line 9: | Line 9: | ||
| * Choose the language of the file | * Choose the language of the file | ||
| - | * Upload a file using **Select File** first and then create a descriptive name | + | * Upload a file using **Select File** |
| + | * File name will be populated in the Name field. If you would like to change it provide your own descriptive name | ||
| ==== Once Saved ==== | ==== Once Saved ==== | ||
| - | Once the attachment is saved you will need to move it from deactivated to activated. Organize the list by last save date/active. | + | Once the attachment is saved you will need to move it from deactivated to activated. Organize the list by Save Date or Active. |
| {{::static_attachment_deactivated.png|}} | {{::static_attachment_deactivated.png|}} | ||
| Line 17: | Line 18: | ||
| {{::static_attachment_activated.png|}} | {{::static_attachment_activated.png|}} | ||
| - | Only activated attachment will show up in the static attachments lists available in the [[letters|manual letters]] function. | + | Only activated attachments will show up in the static attachments lists available in the [[maintenance letter templates|letter template]] & [[letters|manual letter]] functions. |
| + | |||
| + | If an attachment is deactivated, it will be removed from any letter templates it was attached to. If the attachment is reactivated, it is NOT added back to the template letter(s) it was connected with. | ||
| ===== View, Edit, or Delete a Static Attachment ===== | ===== View, Edit, or Delete a Static Attachment ===== | ||
| ==== View ==== | ==== View ==== | ||
| Line 23: | Line 26: | ||
| When you want to review the details of the file but do not want to make any changes to the information, use the view button. You will be shown a summary and given the opportunity to download the file. | When you want to review the details of the file but do not want to make any changes to the information, use the view button. You will be shown a summary and given the opportunity to download the file. | ||
| - | * Select **download** | + | * Select **Download** |
| ==== Edit ==== | ==== Edit ==== | ||
| - | Only allows you to edit the metadata, the information about the file. Select the edit button and you can change the language, name and file name. | + | Only allows you to edit the metadata, the information about the file. Select the edit button and you can change the language and name. |
| ==== Delete ==== | ==== Delete ==== | ||
| In some cases, you will need to delete an attachment. You are only able to delete an attachment if it has __NOT__ been used. Use the delete button. You will be asked to confirm the operation. | In some cases, you will need to delete an attachment. You are only able to delete an attachment if it has __NOT__ been used. Use the delete button. You will be asked to confirm the operation. | ||
maintenance_static_attachments.1471291843.txt.gz · Last modified: 2019/01/05 22:10 (external edit)
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